Selectmen’s Meeting Minutes
November 05, 2012

The Board met at 6:30 p.m. for their weekly meeting. Present were Selectmen Craig Keeney, Sharon Davis, Charles Wheeler, Charles Cheney and R. Marsh Morgan, Jr. There were three young high school boys present as part of a school assignment. Their names are Connor Davis, Chris Clarke, and Noah Bigl.

The Board first reviewed and signed the manifest. They also approve some State DOT forms for the Blair Covered Bridge and Chair Keeney signed on behalf of the Board.

The first person on the agenda was Kelly Bolger, Clerk of the Works for the New Municipal Building. Kelly gave his weekly progress report first discussing the security system for both the Selectmen’s Office and the Police Department. He also discussed some elevation issues that the Civil Engineer had assumed, and had a meeting scheduled the next day to meet with him and the architect. Working with L.E. Johnston both Kelly and Ray Breton had discussed a plan that they felt would work. Kelly was going to Ossipee Mountain later in the day to get a bracket for the antenna which will be on the side of the building rather than on the roof. The Board and Kelly also discussed a flag pole and proper lighting for it. Kelly also advised the Board that they will have a florescent light in the cupola as the LED lights will cost much more in electrical costs. They also need to have some heat in the building to work on the inside. CCI will be bringing in big heaters. Kelly also indicated that the two propane tanks need to be filled as well. The plans for the renovation of the existing PD also needs to be decided upon very quickly. Later this week, two concrete slabs are being poured this week, one for the dumpster. The Board also looked at the paint samples for the accent walls. The Board thanked Kelly for his time.

The Town Administrator went over the correspondence with the Board. We received an email from Attorney Laura Spector-Morgan that the Court granted the Town’s motion for access to the bank accounts and allowing the Town to sell the truck and distribute the proceeds. She also told the Board that she did not think that the Court would approve the motion to appoint Don Jutton as a trustee which was a second motion, and the Court allowed the first motion for the Town to pay out the outstanding funds. She suggested that the Town pay Don Jutton for one meeting to meet with residents, and if they wanted to keep Mr. Jutton on that the residents would pay for his services going forward.
The Board also discussed the construction phase contract for Blair Bridge.

The Town Administrator had received a preliminary tax rate from Michelle Clark, our Department of Revenue Administration’s auditor. The first calculation showed no overlay or fund balance used. The second calculation showed an overlay of $50,000.00 and using a fund balance of $326,000. This lowered the rate to an acceptable amount for the Board to concur with. The official rate will be set within the next few days, and can be announced at next week’s meeting.

The Town Administrator then read to the Board an email from Town Clerk/Tax Collector Hannah Joyce about postponing the work that our IT Tech would be doing on the computers tomorrow. She wanted the Board to postpone it until Department of Motor Vehicles had an answer. The Board agreed that the work should be done tomorrow so Kurt Smith could get things done without interrupting any office business, and also so he could work without any interruptions himself. Also both Selectmen Keeney and Davis agreed that when they spoke with Department of Motor Vehicles the week before, they indicated that they had no concerns about the Town’s computers, just their State computer which Kurt will not and does not work on.

Selectman Keeney mentioned that he had spoken with Road Agent Robert Bain, and he had been approached by Steve Shaughnessy about going over the bridge on Miclon Road for a logging job on land owned by David Avery. There was some confusion at first because we had replaced a bridge out there with a huge culvert, but there is apparently another small bridge out there that he is talking about using. The Board agreed that there should be some kind of agreement in writing about the bridge being used and holding the logger responsible for any damage that could possibly happen.

With no further business, Chair Keeney signed the students’ paperwork that verified they attended tonight’s meeting. A motion was made and seconded to adjourn at 8:40 p.m.

Respectfully submitted,

Ann Marie Foote, Town Administrator

Selectmen’s Meeting Minutes
November 1, 2012

The Selectmen met on November 1, 2012 at 6:30 p.m. in the lunch room of the Selectmen’s Office.  Present were Selectmen Craig Keeney, Sharon Davis, Charles Wheeler, Charles Cheney, and R. Marsh Morgan, Jr. and myself.

The Board began the meeting by going over the preparations for Tuesday’s Presidential Election.  Selectman Keeney wanted to know if we had all the signs necessary.  I went back into my office to get the box of materials that we have assembled.  The Board decided among themselves who would be at the polls at what time.  Selectman Davis indicated that we needed to have some signs with black arrows on them as well as signs designation A-L and M-Z.  There will be some extra people helping out the Town Clerk and her staff for this election so we need to plan on more food.  Selectman Keeney indicated that he had not heard from the Moderator yet if the counting could take place in the art room. At this point, the Board will assume that they cannot, and handling things accordingly.  I wanted to know what the Selectmen would like me to do as far as after the polls closed.  The Board agreed that I did not need to stay, but if I wanted to check to see if they needed anything that would be appreciated.

Attorney Laura Spector-Morgan had emailed over two emails during the day that needed the Board’s attention.  The First one was in regards to a motion that the Town would file to have Don Jutton serve as trustee of the former Beebe River District.  The Town also respectfully suggest that an order allowing for Mr. Jutton to arrange a meeting of the residents of the former District to assist them in organizing so they are prepared to assume the duties of maintaining the former BRVD roads and the water and sewer system, and allowing Mr. Jutton to be paid from former BRVD accounts for his services in connection with arranging such a meeting, although not for any subsequent services Mr. Jutton might provide to the residents of the former BRVD, for which they should be responsible.   The Board agreed with the motion that Attorney Spector-Morgan proposed.  Selectman Wheeler requests that Lee Freeman be included in being copied on the motion.  I will check with Attorney Spector-Morgan.

The second email from our attorney need to be discussed in Non- Public Session.  Selectman Wheeler made a motion to go into Non Public Session, under RSA 91-A:3, ll (c), seconded by Selectman Morgan, roll call vote, aye Selectmen Keeney, Davis and Cheney.

The Board came out of Non Public Session at approximately 7:10 p.m.  Selectman Davis made a motion to seal the minutes, Selectman Wheeler seconded it, roll call vote, and Selectman Keeney – aye, Selectman Cheney – aye, Selectman Morgan – aye.  Minutes are sealed.

Selectman Keeney had a packet from Hoyle, Tanner, and Associates that he took with him to review.  He indicated that Matt Moore, our consultant and Sean James from HTA have been working on separate spreadsheets to come up with a figure for the project, and then compared their numbers.  Matt had found some missing hours that Sean had not included, and Sean added those in, they agreed to go with the higher price, but not to go beyond that figure. The next step is to get approval from the State, and then the bids can go out for the project, with a deadline sometime in December.

I told the Board that I had spoken with Kurt Smith about the work he needs to do in reference to the new back up process for the Town’s computers.  The Town Clerk had some concerns about it being done on Monday before the Election so it was decided that the best day to do it was on Election Day when she and her staff will not be in the office, and Kurt can do the work without disturbing her programs.

The meeting adjourned at 7:30 p.m.

Respectfully submitted,

Ann Marie Foote, Town Administrator

 

SELECTMEN’S MEETING MINUTES

OCTOBER 22, 2012

 

The Board of Selectmen met for their weekly meeting at 6:30 p. m. at the Campton Town Office.  Present were, Selectmen, Craig Keeney, Charles Wheeler, Charles Cheney, Sharon Davis and Marsh Morgan. The Board signed 1 Building Permit, 5 Abatements, 1 Agreement for Scope of Work for Hazard Mitigation Plan and 1 Purchase Order for Town/Clerk Tax Collector.

At 6:45 p.m. Chair Keeney opened the meeting and asked Ann Marie if there were any changes to the agenda.  Ann Marie indicated that Butch Bain would be in regarding the salt shed.  Chair Keeney then called on Kelly Bolger to give an update on the new Municipal Building.   Kelly indicated that he had received revised quotes for the alarm system and presented them to the Board this evening.  The quote for the Selectmen’s Office and the Conference Center and the Lobby (using the present equipment) came in at $1,166.00.  The Board agreed to eliminate the monitor ($336.00 subtracted from the   total quote of $1,166.00.  A Motion was made by Selectman Davis to accept the proposal for the Selectmen’s Office without the monitor.  The Motion was seconded by Selectman Morgan, and the Motion was unanimously approved.

The Board reviewed the Police Department’s proposal, which came in at $4,000.00.  The Board discussed the audio and visual needs and would like to speak further with Police Chief Warn regarding this issue before making a decision on the proposal.

Kelly informed the Board that the completion date for the new Municipal Building is now scheduled for January 8, 2013 and he would like to go forward with getting a quote on moving costs.  He explained that once this figure is in place, they would have a better knowledge of what is available for soft costs.  The Board agreed to have Kelly arrange to meet with all Department Heads to review all items to be moved.  The Board suggested that Kelly give notice to all Department Heads at least 2 days (preferable a week) before the movers review the Departments.

Kelly indicated to the Board that he met with Hannah Joyce Town Clerk/Tax Collector regarding plans to renovate the Police Department to meet her needs.  At the meeting, the Town Clerk/Tax Collector indicated that the square footage was not the same as what she presently has and that the square footage of the building would not meet her needs. Kelly expressed to the Board that he “needed to be told what to do” at this point.  Selectman Wheeler then asked Hannah Joyce to respond.  Hannah informed the Board that she was waiting for some sort of plans from Kelly to revise the square footage of the building to accommodate her needs.  Hannah inquired regarding the monies mentioned at Public Hearing that would be set aside for the renovations.  It was explained to Hannah that the monies are to be used for renovations inside the building and constructing an enclosure for the stairwell to the basement, but not to increase square footage of the building.  There was further discussion with Hannah concerning vault/security issues and the resolution of these issues with secured cabinet upstairs, and now, with their own building, housing solely Town Clerk/ Tax Collector staff, the building would not have any security issues.  It was also mentioned that the vault could be used for storage of documents not needed on a daily basis.  This will eliminate excessive traffic to the basement.

Kelly indicated that in order to create a floor plan, the “user group” needs to have a site visit of the Police Department.  Hannah agreed to the site visit, but also reiterated to the Board that there was not adequate space in the building for her needs.

Kelly also suggested to the Board that the walkway decking presently at the Town Office could be moved and used at the new Municipal Building for a future deck in the back of the Building.  The location of the flagpole was also determined by the Board this evening to be installed at the front of the building.  Kelly informed the Board of some add in costs and other places where reductions can be made to offset costs.

Kelly then called on Butch Bain, Road Agent regarding the salt shed.  Butch presented a proposal to the Board from Ted Hammond Construction in the amount of $26,500.00. After the Board reviewed it was agreed by the Board that the proposal was more elaborate then needed and asked that Butch contact Ted Hammond Construction to see if the quote could be revised to reduce the price.

Chair Keeney then call on Hannah Joyce, Town Clerk/Tax Collector to review properties up for deeding. After the Board reviewed the properties, it was agreed that 22 properties would be waived from deeding; 8 properties the Board agreed to deed; and the Board was pleased that 10 properties that were up for deeding now have tax agreements for payments.

Chair Keeney then continued the meeting by calling for the approval of the Minutes of the previous meeting.   A Motion was made by Selectman Davis to approve the Minutes and three sets of Non Public Minutes as presented.  The Motion was seconded by Selectman Morgan and the Minutes and 3 sets of Non public Minutes were unanimously approved.

Chair Keeney called on Ann Marie to review Correspondence. Ann Marie reminded the Board of the meeting at Waterville Estates Community Center, on October 24, 2012, at 6:30 p.m. regarding the property owned by Lewis and Christine Matson on Goose Hollow Road, in Thornton.  There was discussion regarding the necessity of attending and Ann Marie will contact Tammie Beaulieu regarding the attendance of the Thornton Board of Selectmen.

Ann Marie indicated a Verified Motion to Allow Late Entry of Appeal was received by Attorney William B. Parnell (the Attorney representing JFF/SWF LLC) regarding the matter of the Town of Campton v. Beebe River Village District.  Attorney Spector-Morgan has received copies of the Appeal.

Court Appointed Special Advocates for children (CASA) sent a thank you letter for the $300.00 contribution from the Town.

Primex forwarded their Workers’ Compensation premium quote and Ann Marie indicated that the premium has gone up slightly.

An invitation was received to attend Mid-State Health Center’s Annual Meeting which is scheduled for Thursday, November 1, 2012, at 101 Boulder Point Drive, Plymouth, NH.

Ann Marie indicated that Attorney Spector-Morgan informed her (by e-mail) that Don Jutton is willing to act as temporary Trustee of the Beebe River Village District if the Board is willing to move the Court to appoint him as Trustee.  After discussion, the Board agreed.  Ann Marie also informed the Board that Attorney Spector-Morgan filed a Motion for Order to Allow Town of Campton to Access Beebe River Village District Bank Accounts and Sell Personal Property.  The Board suggested not to sell the truck (at the present time).

Ann Marie suggested that the Board invite the School Board to a Selectmen’s meeting to discuss the use of the present Town Office Building after the move to the new facilities.

Selectman Keeney continued with Other Business – Selectmen’s Input.  Chair Keeney discussed the possibility of getting a second postage meter for the Town Clerk/Tax Collector’s Office.  The Board agreed since a second meter would be necessary after the move.  Hannah Joyce, Town Clerk/Tax Collector agreed to maintain the postage meter report and add postage to the meter as long as a written permission agreement was received from the Board for her to do so.  The Board agreed.  A Motion was then made by Chair Keeney to lease a second postage meter, the Motion was seconded by Selectman Cheney, and the Motion was unanimously approved to lease a second postage meter.

There being no further business, Chair Keeney declared the meeting adjourned at 8:12 p.m.

Respectfully submitted,

 

Eleanor M. Dewey,

Office Assistant to Ann Marie Foote, Town Administrator

 

TOWN OF CAMPTON

PLANNING BOARD

MEETING MINUTES  For October 9, 2012

 

The Planning Board met this date with Marsh Morgan, Acting Chairman, Charlie Brosseau, Chris Kelly, and Kelly Bolger.  The Planning Board will not have a meeting on November 6, because of the election, and will meet November 13^th and November 20^th.

First on the agenda, the minutes for the September 11, 2012 meeting.  Chris Kelly made a motion to approve the minutes for the September 11, 2012 Planning Board meeting.  Charlie Brosseau seconded the motion.  The Planning Board voted in the affirmative, unanimously.

Next on the agenda, the Work Session Notes for October 2, 2012.  Charlie Brosseau made a motion to approve the Work Session Notes for October 2, 2012.  Chris Kelly seconded the motion.  The Planning Board voted in the affirmative, unanimously.

Next on the agenda, Jamie Guay for a Site Plan Review for 1322 NH RT 175. They would like to open a Hair Salon, part time with one station. The Planning Board asked if they could bring in a sketch of the Shop and the parking layout.  Jamie gave the Planning Board a sketch of the parking layout and the and the shop.  Kelly Bolger said that it layout shows that they would be eligible for two more spaces with a total of four. Chris Kelly said that apartment has one spot for parking.  Jamie said that they could park two cars in one parking spot if their van was pulled in far enough, they could put another car behind theback of the van.  Chris Kelly said that he didn’t want them to create a problem, regarding the signs for reserved parking.  Kelly Bolger said that they have to be careful not to the violate the lease between the landlord and the tenant.  Jamie said that she understands what the Planning Board is saying, and still has to get the state permits and approvals, and obtain the commercial insurance coverage, before opening  the business.  Charlie Brosseau said that she would have to get a Sign Permit for her business.  Kelly Bolger made a motion to approve the Site Plan Review for Gordan Lasher and Jamie Guay of 1322175.  Charlie Brosseau seconded the motion. The Planning Board voted in the affirmative, unanimously.

The Planning Board went over correspondence and mail.

The Planning Board adjourned at 7:15 PM.

Respectfully submitted,

May Brosseau

Campton Planning Board

 

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