SELECTMEN’S MEETING MINUTES for OCTOBER 1, 2012

The Board of Selectmen met for their weekly meeting at 6:30 p. m. at the Campton Town Office.  Present were, Selectmen, Craig Keeney, Charles Cheney, Sharon Davis, Charles Wheeler and Marsh Morgan. The Board signed the manifest and reviewed the bills.  They signed 1 Appointment to Parks and Rec., 8 Abatements, 1 Supplemental Warrant for collection of taxes, 1 Notice of Intent to Cut and 1 Building Permit.

Members of the public who were present at the meeting but not on the agenda were:  Sandy Morgan and Michael Wilson.

At 6:45 p.m. Chair Keeney called the meeting to order indicating the additions to the agenda are:  Hannah Joyce, Town Clerk Tax Collector at 7:45 p.m. and Butch Bain, Road Agent would follow right after the Town Clerk Tax Collector. Chair Keeney then called on Kelly Bolger as the first appointment regarding updates on the new Town Office.  Kelly indicated the roof shingles have been completed and commended the contractor for a great job.  Kelly stated that Fire Chief Tobine had viewed the catwalk in the new Town Office, and (for safety reasons), Chief Tobine recommended the open space of 18 inches on both sides of the catwalk be enclosed.  Kelly suggested to the Board that they wait and see as to what materials will be left available to do this project, or possibly a kick plate could be installed to remedy the problem.  The Board concurred.  Kelly also presented the color schemes that the Interior Designer at the Architect’s office had recommended for the walls, floors, carpet and ceramic tile for the restrooms together with grout colors.  The Board concurred with the color schemes.  The Board then thanked Kelly for coming.

At 7:00 p.m. Chair Keeney called on Tom Mullen as the next appointment for the evening.  Kelly Weiser also arrived at the meeting later to accompany Tom Mullen.  Chair Keeney made a Motion to go into Non Public Session under RSA 91-A: 3 ll(c) regarding a tax matter.  The Motion was seconded by Selectman Wheeler, and with a roll call vote:  Selectman Morgan – aye, Selectman Davis – aye, Selectman Wheeler – aye, Selectman Cheney – aye and Selectman Keeney – aye, the Board went into Non Public Session at 7:00 p.m.  The Board came out of Non Public Session at 7:25 p.m.

Chair Keeney then continued the meeting by calling on Police Chief Warn who requested that the Board go into Non Public Session under RSA 91-A: 3 ll(c).  The Motion was made to go into Non Public Session by Chair Keeney and was seconded by Selectman Morgan, and with a roll call vote:  Selectman Morgan – aye, Selectman Davis – aye, Selectman Wheeler – aye, Selectman Cheney – aye and Selectman Keeney – aye, the Board went into Non Public Session at 7:30 p.m.  The Board came out of Non Public Session at 8:00 pm. and the Minutes were sealed.

Police Chief Warn again requested that the Board go into Non Public Session under RSA 91-A: 3 ll(b).  Selectman Wheeler made the Motion to go into Non Public Session and the Motion was seconded by Selectman Morgan, and with a roll call vote:  Selectman Morgan – aye, Selectman Davis – aye, Selectman Wheeler – aye, Selectman Cheney –aye and Selectman Keeney – aye, the Board went into Non Public Session at 8:05 p.m.  The Board came out of Non Public Session at 8:08 p.m.

Chair Keeney then continued the meeting by calling on Hannah Joyce, Town Clerk/Tax Collector as the next appointment for the evening.  Hannah expressed to the Board that the reason she was here this evening was that the Department of Motor Vehicle posed the question as to whether or not the Board was going to pursue changing the vault combination or if “all is good” and it was going to be left as is.  Hannah also informed the Board that she needed to report the Board’s decision to the Department of Motor Vehicle in the morning.  Hannah stated to the Board that the contract with the Town and the Department of Motor Vehicle could be in jeopardy. The Board stated that they have not made a decision as yet and they would like to speak with the State.  The Board requested the names of the individuals at the Department of Motor Vehicle that Hannah spoke with so that the Board could contact them.  Hannah stated a few names that were Heads of Department, but she added that she would have these individuals call to speak to the Selectmen’s Office.  There was discussion concerning secured items of supplies (provided by the Department of Motor Vehicle) and also Vital Records that needed to be secure by the Town Clerk/Tax Collector, as agent for the State.  Attorney Spector-Morgan posed the question to Hannah, “What is the extent of items that need to be secured?”  Hannah expressed that she will need to do an inventory of items to answer the question.  The Board expressed the need to have clarification as to what extent needs to be secured so that they can resolve the vault issue.  Hannah reiterated the fact that she needs to report back to the Department of Motor Vehicle in the morning.  The Board again stated that more information was needed before they could make a decision and the discussion ended.

Chair Keeney then called on Butch Bain, Road Agent.  Butch indicated that Rines Paving contacted him and stated that their reclaiming equipment needed to be repaired and they could not start the road paving tomorrow.  Butch indicated to Rines that if they could not start on time, another proposal would have to be considered.  Rines then informed Butch that they would have to back out of the proposal.  Butch stated that GMI (one of the contractors who also submitted a proposal) has now matched the price that Rines presented and they would be able to start within Butch’s schedule.  It was recommended by the Board and Attorney Spector-Morgan, that Butch contact Bryant Paving to also give them the opportunity to submit another proposal. The Board would then review and make a decision between GMI and Bryant paving.   The Board then thanked Butch for coming this evening.

Chair Keeney then called for approval of the Minutes of the previous meeting.  After revisions made by Selectman Wheeler and Selectman Davis, a Motion was made by Selectman Morgan to approve the revised Minutes.  Selectman Wheeler seconded the Motion, and the revised Minutes were then unanimously approved.

Chair Keeney then called on Ann Marie to review correspondence.  Ann Marie stated that a copy of the Notice of Decision was received from Attorney Spector-Morgan (from the Superior Court) regarding the Town of Campton vs. Beebe River Village District stating that the Motion to Stay filed by the Partnership (which is not a party to this proceeding) was denied by the Grafton Superior Court.

Alisa Clary from the Local Government Center e-mailed a copy of the suggested communities to be used for comparables for the Town’s Pay Study.  After discussion the Board agreed to the following communities:  Ashland, Bristol, Canaan, Gilmanton, Warner, Holderness, New Hampton, Thornton and added Sanbornton.

Ann Marie indicated to the Board that a letter was forwarded to taxpayers regarding properties that owed back taxes and urged the individuals to contact the Town Administrator to discuss a possible tax agreement.  Ann Marie indicated that as a result of this letter, one person, so far, has contacted her and discussed a tax agreement.   The Board was pleased with the present results.

Ann Marie was also happy to report that the Note in the amount of $75,017 for the betterment for Kati Lane, Millie’s Circle and Vivid Lane has been paid in full.

Ann Marie reported that Hannah Joyce provided a copy of a letter that she forwarded to Kofile Preservation commending them on such a spectacular job the company did on the preservation of Town records for the years 1862-1868 and 1869-1875 Inventory and 1995-1999 Marriage, Births and Deaths books.

There being no further correspondence, Chair Keeney proceeded with Other Business – Selectmen’s Input. Chair Keeney called on Selectman Wheeler who indicated that a letter was sent to the Record Enterprise by Joel Freeman concerning the dissolution of the Beebe River Village District and expressed her dismay with the Town and erroneous facts were presented as to how the Town of Campton proceeded with the action concerning the dissolution.  Selectman Wheeler informed the Board that he felt compelled to respond to Mrs. Freeman’s letter published in the Record Enterprise.  Selectman Wheeler explained that he forwarded a response to Mrs. Freeman (by e-mail) and he provided a copy of the response to the Board this evening.  Selectman Wheeler assured the Board (as witnessed in the copy of the response) that he responded to Mrs. Freeman as an individual, not in the capacity as a Selectman.  Selectman Wheeler expressed his disappointment with the way Mrs. Freeman  “painted the Board as doing this behind the backs of the people of Beebe.”  Selectman Wheeler proceeded to express that the Board followed the advice of Town Counsel.   Selectman Wheeler also discussed with Ann Marie questions that arose in Mrs. Freeman’s correspondence concerning a conversation that Ann Marie had with Mr. Freeman regarding a letter being forwarded to Beebe River property owners (from the Selectmen) explaining that a meeting would be scheduled (comprised of the Selectmen, Town Council, MRI and the property owners) to discuss how the dissolution of the District would take place to assure an easy transition for Beebe River property owners. Mrs. Freeman indicated that the letter sent to property owners did not have a scheduled meeting set; in fact, she expressed (as her interpretation of the letter) that the letter clearly says: “The Town has abandoned us.”  Selectman Wheeler discussed this matter with Ann Marie this evening to get clarification on this issue.  Because of the discrepancies, it was suggested by Selectman Cheney that a letter be forwarded to the editor of the Record Enterprise addressing the facts and that Selectman Wheeler invite Mrs. Freeman to a Selectmen’s Meeting to further discuss.  Selectman Wheeler will arrange to invite Mrs. Freeman to a Selectmen’s Meeting.

Chair Keeney then called on Charles Cheney who expressed that there are two companies (that he is aware of) offering electrical rates and he suggested that the Board research the companies for comparison purposes for the new Town Office Building. The Board concurred.

The Board also agreed that the Town Assessor be made aware that abatements would be coming forth from Owl’s Nest Associates.

There being no further business, Chair Keeney declared the meeting adjourned at 8:35 p.m.

Respectfully submitted,

Eleanor M. Dewey,

Office Assistant to Ann Marie Foote, Town Administrator

 

SELECTMEN’S MEETING MINUTES

SEPTEMBER 24, 2012

The Board of Selectmen met for their weekly meeting at 6:30 p. m. at the Campton Town Office.  Present were, Selectmen, Craig Keeney, Sharon Davis, Charles Cheney, Charles Wheeler and Marsh Morgan. The Board signed the manifest and reviewed the bills.  They signed 1 Warrant Article regarding Waterville Estates property, 2 Building Permits and 1 Pole Location Plan for NH Electric Cooperative.

At 6:45 p.m. Chair Keeney called the meeting to order and inquired if there were any agenda changes.  There were no changes.

Chair Keeney called on Dick Giehl, Town Moderator regarding Elections.  Chair Keeney explained to Dick that the Board felt a meeting with “all election officials” should be scheduled before the next election to go over responsibilities and a checklist established.  Dick felt that was not necessary as long as the Selectmen read and follow the responsibilities listed in RSA 658:9, Pre-Election Procedures, Preparation of Polling Place which spell out exactly what the Selectmen are responsible for. Dick explained that he, as Moderator, will do his part to execute a smooth Election and follow through on communication with the Town Clerk/Tax Collector’s Office pertaining to their responsibilities for the next Election.  Dick presented a list of basics for the setting up for the next Election and a copy was given to Ann Marie for the Selectmen to follow.  Among some of the items on the list that Dick mentioned were:   guard rails being in place, 2 tables for check-in, 1 for check-out, cones in place, black arrow signs, stairs corded off, 5 garbage cans, pens and disassembling procedures.  Dick explained proper Voting Machine transporting is to have the machine in an upright position and strapped. Dick expressed to the Board that the Attorney General’s Office will be inspecting at the next Election so it is imperative that everyone does their part for a smooth Election Day.  Dick also mentioned that he, as Moderator, will make sure there is a “quiet” environment for ballot counting.  Chair Keeney inquired if the Clerks counting the votes could move to the Art Room. Dick will check with the State on this question.  Selectman Wheeler inquired if Dick could answer the questions in the letter that was sent to the Town Clerk/Tax Collector (by the Board) and also forwarded to Dick Giehl by the Town Clerk/Tax Collector for his response.  Dick informed the Board that he could not respond to the questions, as he was not present at the last Election for medical reasons.  Dick stated he would try to get the answers to the questions.  Selectman Wheeler discussed concerns of the Board that overtime compensation was being paid for staff for extended time spent for counting issues.  Selectman Wheeler explained that it was the Board’s understanding (when they voted to buy the voting machine) that it would speed up the process.  Selectman Wheeler stated that he did not see any time being saved and the costs involved for the operation of the Voting Machine are high.  There was also discussion presented by Selectman Cheney concerning an exact count and personal preferences vs. following the law which he believes added to extended time spent on counting.  Dick explained that he will get answers from the State and inform the Board regarding the “signing of the sticker” and use of the tally on the Voting Machine as verification, and when, he as Moderator, can have the Selectmen check out.  The Board then thanked Dick for coming.

Chair Keeney then continued the Meeting by calling on Bryan Christiansen from Comcast. Mr. Christiansen explained that Comcast owns the company and Time Warner Cable manages the system that the Town has. Mr. Christiansen explained that he is here this evening to seek renewal of the franchise with the Town.  Ann Marie distributed copies of the present Cable Agreement to the Board and also presented a map indicating the roads in Town that are not being serviced by cable at the present time.  The Board expressed an interest in expanding cable service in Town and Mr. Christiansen explained the heavy cost involved and the problem of who would pay for this cost. Selectman Wheeler inquired what the options are if the Town decides not to renew the Cable Agreement.  Mr. Christiansen explained the process; however, he felt it would be beneficial if he coordinated a meeting with Rodney (of Comcast) and the Board to discuss expanding the cable service area and creating a Cable Agreement favorable to all parties.  Mr. Christiansen suggested an extension be signed by the Town for the renewal of the Agreement; however, he explained that the present cable services in Town would not be in jeopardy during the negotiating process.  The Board agreed to meet with Comcast and the suggested 6-month extension.

Chair Keeney then called on Kelly Bolger regarding an update on the Town Office Building.  Kelly indicated that the last payout brought the building up to 25% completion.  He stated the shingles were now completed on the roof and the cupola roof will be completed soon.  Chair Keeney questioned how far up the ice and water shield went.  Kelly stated that it went up 6 feet.  Kelly informed the Board that the windows will be going in soon and the sheet rock has been delivered.  The final grade and asphalt will soon be completed. He also was happy to report that the State informed him that the unsuitable soil did not have to be shipped to Detroit and Butch Bain, Road Agent has cleaned up area and was able to make use of material for the salt shed (as agreed by Selectmen).  Kelly informed the Board that the cost for the weathervane for the cupola is the Town’s responsibility and he will supply a catalog to the Board for selecting a weathervane. Kelly then called on Selectman Davis regarding propane gas companies and telephone service for the new building.  Selectman Davis was happy to report that after extensive discussions with all concerned, (architect, engineer and oil companies) it was discovered that it was not necessary to have 4 propane tanks and 2 propane tanks would be sufficient.  Franconia Gas expressed that more than two tanks would be a precautionary measure for extra storage of propane; however, Franconia Gas explained that they deliver frequently in the area so extra storage would not be necessary.   Estimates were received from Rymes Heating Oil and Franconia Gas.    After comparisons made, Selectman Davis and Kelly Bolger recommended to the Board that the Town sign a contract with Franconia Gas to purchase 6,500 gallons of propane, at $1.699 per gallon and Franconia Gas will own the tanks, not the Town; therefore, the Town would not incur a $10,000.00 cost for the purchase of tanks.  The Board agreed that L.E. Johnson would bury the tanks in order to get the proper final grade around the building.  A Motion was then made by Chair Keeney to enter into a contract with Franconia Gas.  The Motion was seconded by Selectman Morgan, and the Motion was unanimously approved.

Regarding the salt shed, Kelly reported that Butch Bain has prepared the pad.  It will cost $3,000 for the concrete blocks and approximately $4,000.00 for the asphalt; however, Butch Bain believes he will have saved enough in paving costs to cover this item.

Selectman Davis also presented the proposal of Fairpoint Service Components and presented the advantages of switching to Fairpoint from Time Warner.  The advantages of switching are:  non-electrical service base; stronger, more stable bandwidth; provides caller ID service; and provides Police Department with voice mail.  Selectman Davis explained if Fairpoint is chosen the Highway Department would be the only department of the Town remaining with Time Warner services.   After extensive technical discussion, it was recommended that the Town go forward with Fairpoint.  The price would be $665.26 per month for 36 months, making a small increase in the Town’s present system by approximately $47.00 per month.   A Motion was made to sign a 36-month contract with Fairpoint.  The Motion was seconded, and the Motion was unanimously approved.

Chair Keeney then called for approval of the Minutes of the previous meeting.  Selectman Morgan made a Motion to approve the Minutes as written.  Selectman Wheeler seconded the Motion, and the Minutes were then unanimously approved as written.

Chair Keeney continued the meeting by calling on Ann Marie to review correspondence.  Ann Marie indicated that Beebe River Family Partnership, owner of some properties in Beebe River, did not want the Beebe River District dissolved and they are still filing documents to the Court.  Attorney Spector-Morgan is aware of the filing.  Also Danny Desrosiers advised Ann Marie that Community Guaranty Saving Bank’s Attorney is reviewing the issue of allowing the Town to assume the responsibility of Beebe River’s checking account so final bills can be paid and any balance returned to property owners.

Ann Marie indicated that a property in Six Flags has been Quitclaim deeded to Six Flags and the park owner has asked that taxes be abated.  The Board agreed to do so when deed comes in.

A notice has been received that an Economic Development forum will be held on October 25, 2012, from 8:00 a.m. to 10:00 a.m., at the Holderness Town Hall.  An RSVP is required.  Please advise Ann Marie if anyone is interested in attending.

Ann Marie indicated that Butch Bain, Road Agent presented a proposal from Rines Paving and Construction, LLC for the reclaiming, compacting and paving 411 square yards of road at the Intersection of Donovan and Parker Road.  Butch stated there is money remaining in the paving account for the work and there still will be enough money available for the “table” for the salt shed.  The Board unanimously agreed to go forward with the proposal.

Ann Marie indicated that there was an issue involving a property tax bill not being paid on time because the owner tried to pay on line and incorrectly used the wrong account number. At present, interest is accruing as the check and money order were returned to the property owner.  Due to the circumstances, the property owner is contesting the interest.  The Police Department also became involved, but has now closed the matter as a criminal investigation and Chief Warn has advised the property owner that the matter is a civil issue and the personal check and money order was returned by the Police Department to the owner. Ann Marie indicated that Treasurer, Mary Durgin, was going to try to contact him in a few days if nothing is heard from him.

Ann Marie indicated that Tom Mullen inquired about his request at a previous meeting regarding Owl’s Nest Associates.  The Board agreed that Tom Mullen needs to either come in to speak with the Selectmen regarding tax agreements or filing abatements (after the fall bills are distributed).  Ann Marie will contact Mr. Mullen.

Ann Marie indicated that the list of properties that Hannah Joyce, Town Clerk/ Tax Collector previously provided to the Board was a list of properties she would like approval on abating – they were not a list of properties for deeding this year.  Ann Marie and the Board reviewed the properties to be abated at the present time.  Ann Marie asked the Board if they would like to abate those properties.  The Board agreed.

At this point Chair Keeney continued with Other Business – Selectmen’s Input and called on Selectman Morgan.  Selectman Morgan indicated that he wanted the Board to be aware that he spoke with Charles Brosseau, Compliance Officer regarding a property owner (on Sugar House Road) who wished to have the Town Line sign moved to accommodate the owner with moving his driveway entrance due to a steep slope.

Ann Marie indicated that notice was given by Butch Burhoe that he no longer will be snow plowing for the Town of Campton.

There being no further business, Chair Keeney declared the meeting adjourned at 8:30 p.m.

Respectfully submitted,

 

Eleanor M. Dewey,

Office Assistant to Ann Marie Foote, Town Administrator

 

SELECTMEN’S MEETING MINUTES

SEPTEMBER 17, 2012

The Board of Selectmen met for their weekly meeting at 6:30 p. m. at the Campton Town Office.  Present were, Selectmen, Sharon Davis, Charles Cheney, Marsh Morgan.  Selectmen Keeney and Wheeler were not present due to other commitments.  The Board signed the manifest and reviewed the bills.  They signed 1 tax abatement, 1 approved Building Permit and 1 disapproved Building Permit.

At 6:45 p.m. Vice Chair Davis called the meeting to order and inquired if there were any agenda changes.  Ann Marie indicated that there were no changes.

Vice Chair Davis called on Kelly Bolger as the first appointment for an update on the progress of the Town Office Building.  Kelly indicated the progress on the project is going well.  Kelly reported that he, Selectman Davis and Ann Marie went over the costs on the project on Monday and there is $82,000 remaining in the project budget for possible soft cost use.  He did indicate that there might be an additional $2,000.00 that will be needed out of this figure.  Other than that, he doesn’t anticipate any other costs to be deducted out of the soft cost figure.  Kelly was happy to report that the curtain divider for the meeting room and granite curbing is still included as part of the project.  Kelly stated that the windows will be delivered tomorrow and the roof and cupola materials will be delivered on Wednesday.  He informed the Board that he will be meeting with AmeriGas tomorrow.  He will also be meeting with the architect regarding a vinyl siding (design) issue tomorrow.  Kelly indicated that there is adequate access to the attic for a cat walk for easy maintenance of electrical etc. and access to the cupola.

Regarding the salt shed, Kelly stated that, upon Selectman Cheney’s suggestion, and discussion with Butch Bain, the Highway Department will install an asphalt base with concrete blocks around the perimeter.  Kelly is working on getting two contractors’ quotes for the carpentry to build the building and get a roof on.   The Board then thanked Kelly for his update.

Selectman Davis then discussed contacting Attorney Spector-Morgan regarding possible recourse that the Town may have regarding the unsuitable soil issue.  Selectman Cheney expressed that it may be very hard to prove.

Vice Chair Davis called on Sean James and Matt Moore regarding the Blair Bridge Project.  Mr. James indicated that he was here this evening to discuss what is left to do and any general questions.  Vice Chair Davis expressed to Mr. James the Board’s concern regarding increased estimated costs.  Mr. James distributed to the Board a breakdown of available funds from Federal, State and the Town and the costs arrived at.  Mr. James explained that the increased costs estimate was calculated by comparing other recent projects that the same pre-qualified contractors have been working on.  Mr. James explained that it may be a high estimate (reflecting an adjusted increase in costs estimate of approximately $220,000); however the Town’s portion still remains the same.  Ann Marie expressed that so much time has elapsed to get to the present point in the project that she was concerned about the bond rate changing.  The Board suggested she send a letter to the bank updating them on the progress of the project to date.

Sean James indicated that the next step was to present the final plans for the Blair Bridge Project to the State.  He anticipates that the project could go out for bids just before or after Thanksgiving.  Mr. James indicated that a pre-bidding meeting would be held at his office and he would notify the pre-qualified contractors when that will be. There was also discussion concerning material removal and what procedure the Town wanted to follow.  Matt Moore expressed the problems of keeping any materials such as storage issues and the material being in the way of contractors.  Sean James stated, at present, the contract states that the materials would be removed and taken away by the contractors.  After discussion, Board agreed not to save any materials and for the contractors to remove the material.

Selectman Morgan inquired about advertising for bidding.  Sean explained that Hoyle & Tanner will provide the ad to be placed in a state-wide newspaper.  Matt Moore suggested the use of the NH DOT web site also be utilized for advertising.  Sean James agreed that would be possible.  The Board agreed that the bids would be opened at a Selectmen’s Meeting at 6:30 p.m. and the deadline for submitting bids would be 5:00 p.m. on the same day of the Selectmen’s Meeting.

Sean James also mentioned that the agreed upon detour signage (that was discussed previously) would be placed on Route 93 (including the Country Cow’s Restaurant request to indicate business is open).  The Board then thanked Mr. Sean James and Matt Moore for coming to the meeting to clarify increased costs and update the Board on the project.

Vice Chair Davis then called for approval of the Minutes of the previous meeting.  Vice Chair Davis indicated that she had some revisions and went over the changes with the Board. After revisions made by Selectman Davis, Selectman Morgan made a Motion to approve the Minutes as revised.  The Motion was seconded by Selectman Cheney, and the revised Minutes were unanimously approved.

Vice Chair Davis continued the meeting with discussion concerning issues at last week’s Election.  She indicated that Dick Giehl could not be here this evening but stated some of the items the Board would like to discuss with him are:

Will he run the meeting with “all election officials” that the Board wants to hold   previous to elections?

Issue of tables down

Possibility of moving Town Clerk’s staff and ballot counters to the Art Room for counting

Appointing people to take Selectmen’s place.

Voting machine vs. ballot clerks

Why did the count take so long?

Why didn’t Town Clerk ask for help with counting?

What were you looking for?

Why wasn’t courtesy given to those waiting to inform them as to what was going on?

 

Ann Marie also mentioned an issue with the pens and signs. The ballot poll pens are in Ann Marie’s possession and the signs are at the school.

 

The Board requested that Ann Marie draft a letter to the Town Clerk/Tax Collector (for the Board to review) regarding the various issues mentioned above concerning the Election.

 

Vice Chair Davis then called on Ann Marie to review correspondence.  Ann Marie distributed a copy of a draft letter from Town Attorney concerning Beebe River District to be forwarded to all Beebe River property owners and signed by the Board of Selectmen.  Ann Marie indicated that there will be no tax rate reflected on the fall tax bill for Beebe River property owners.  Ann Marie stated that there is $12,821.00 remaining in funds at Community Guaranty Savings Bank in the name of Beebe River Village District and there is approximately $1,400.00 of outstanding bills remaining to be paid.  Town Attorney advised that the remaining funds will need to be turned over to property owners and Danny Desrosiers is assisting Ann Marie with this procedure.  After the Board reviewed and discussed the draft letter to be forwarded to Beebe River property owners, the letter was then signed by the Board this evening.  Ann Marie also indicated that Attorney Spector-Morgan is filing a Motion for Summary Affirmance and Memorandum of Law in Support of Motion for Summary Affirmance in order to stop any further appeals.

 

Ann Marie stated that a thank you letter was received from the Campton Area Resource Center thanking the Town for their support to local businesses for Farmers’ Market Day.

 

A notice of a Public Hearing of the NH Local Government Center (LGC) regarding rate setting for LGC Property-Liability Trust and LGC Health Trust coverage was received.  The meeting is scheduled for September 27, 2012, at 6:30 p.m. at LGC in Concord.  Comments will be received on the same day, at 10:00 a.m., at the Lincoln Town Hall, Lincoln.

 

Northern New England Telephone Operations LLC has filed an abatement for a new assessment on telephone poles. Mitchell Municipal Group, P.A. has filed their Appearance on behalf of the Town and there are 10 other Towns involved.

 

Ann Marie again reminded the Board that Hannah Joyce provided a printout of properties for deeding.  The Board agreed that they would discuss deeding at the next meeting when there is a full Board present.

 

A letter was received from Time Warner concerning customers switching over from analog to a digital system.  Time Warner will offer (free of charge) through November, 2012 a Digital Adapter.  For more information calls can be made to 1-855-286-1736.

 

North Country Council, Inc. has sent a letter concerning holding a series of public meetings this fall to gather input for an update of the regional plan and enclosed posters requesting that they be displayed at the Town Office concerning the “look of the North Country in 20 years”.

 

Ann Marie indicated that Barry Cox of LGC will be meeting with employees at the Town Office regarding the Pay Study on Tuesday, September 18, 2012.  The Town/Clerk Tax Collector arranged a meeting with Mr. Cox on September 21, 2012 as the 18^th was not convenient for their office.

 

Ann Marie reminded the Board of the Meeting at Waterville Estates Conference Center concerning the Matson issue which is scheduled for 6:30 p.m. on October 24, 2012.

 

There being no further correspondence, Vice Chair Davis continued the meeting with Other Business – Selectmen’s Input.  The Board requested Ann Marie send a letter to Hannah Joyce, Town Clerk/Tax Collector concerning the vault in the Town Clerk’s Office.

 

Vice Chair Davis called on Selectman Cheney.  Selectman Cheney inquired if Rines Paving would be doing the road paving.  Ann Marie confirmed that the appropriate Certificate of Insurance was received and the road paving will be done by Rines Paving, as voted by the Board.  Selectman Cheney also mentioned to the Board the request that Tom Mullen made at the previous Selectmen’s Meeting concerning appointing one Selectman to review possible tax agreements concerning Owl’s Nest Associates.  The Board agreed that they would discuss further when a full Board is present.

 

Vice Chair Davis called on Selectman Morgan who inquired if the Farmers’ Market is still open.  Vice Chair Davis indicated a few vendors are still open on Fridays.

 

There being no further business, Vice Chair Davis declared the meeting adjourned at 8:25 p.m.

 

Respectfully submitted,

Eleanor M. Dewey,

Office Assistant to Ann Marie Foote, Town Administrator

 

SELECTMEN’S MEETING MINUTES

SEPTEMBER 10, 2012

The Board of Selectmen met for their weekly meeting at 6:30 p.m. at the Campton Town Office.  Present were Selectmen, Charles Cheney, Craig Keeney, Charles Wheeler, Sharon Davis and Marsh Morgan.  The Board signed the manifest and reviewed the bills.  They signed 1 Financial Report prepared by the Town auditors, 1 Memorandum of Agreement for Department of Resources and Economic Development, 1 Agreement from DOT regarding paving rehabilitation along NH Route 49 and Tripoli Road, 1 Tax Agreement and 3 Building Permit approvals and 1 Building Permit disapproval.

Butch Bain, Road Agent, attended this meeting but was not on the agenda.

At 6:45 p.m. Chair Keeney called the meeting to order and Ann Marie indicated there were two changes to the agenda.  Carol Moulton would not be in for her appointment as confirmed by Butch Bain.  Butch also confirmed that he had spoken to Carol Moulton concerning her request for a yellow line on Bog Road from Exit 27 up to the Beaver Brook intersection.  Butch informed the Board and Carol Moulton that he would review this matter to be considered in the budget next year as long as the Board was in agreement with the yellow line. Ann Marie indicated that the other change in the agenda was that Tom Mullen would be in this evening regarding tax matters.

Chair Keeney then called on Kelly Bolger to update the Board on the progress of the Town Office Building.  Kelly first inquired if there were any questions regarding the last pay out and there were no questions.  Kelly also indicated that the public, (after speaking with several individuals) inquired as to why the attic was so high.  He explained that the walls are high and in order to “keep everything to scale” the roof had to be kept in line with scale.  Kelly reported a “clean bill of health” from the State regarding the unsuitable soil issue and that the State was pleased how the Town handled the matter to resolve the issue.  Kelly also reported that it will be necessary to have four 1,000 gallon propane tanks (based on the required specifications for the boiler from the manufacturer).  He is now in the process of researching pricing.  Ann Marie mentioned having the revised floor plan for the Police Department available to the public.  Kelly agreed he would acquire an extra copy of the revised plan so that it will be available for viewing to the public at the Selectmen’s Office.

Kelly informed the Board that he and Butch researched and presented a price quote for the salt shed with a canvas tarp; however, the price was higher than the Board expected. The Board would like Kelly and Butch to get price quotes from at least two local contractors before making a decision.  Chair Keeney suggested Bob Davis and Chris Kelly.

At 7:15 p.m.  Chair Keeney then called on Paul Yelle of the Campton Historical Society (CHS).  Paul indicated that the CHS has received funds from the family of Lester Mitchell to repair the old hearse.  Paul indicated that Mr. Mitchell was very fond of the hearse and the CHS would like to do the repairs; however, he felt it necessary to get permission from the Board first.  The Board unanimously agreed to the repairs.  Paul also indicated that the Halloween event plans are underway to be held at the Blair cemetery and he asked the Board’s permission to have Wesley Avery do hayrides.  The Board was in agreement as long as John Timson was in agreement and suggested that Mr. Avery stay on the main roads in the cemetery.  Paul Yelle then thanked the Board for their time.

At 7:20 p.m. Chair Keeney then called on Tom Mullen.  Mr. Mullen proceeded to explain to the Board that Owl’s Nest Associates had applied for “EB5 funding” approximately a year ago and he explained some of the hurdles in this process. Mr. Mullen mentioned that Senator Sheehan was instrumental in resolving some issues.  Mr. Mullen indicated that he would be hearing soon on the decision for funding.  Mr. Mullen further explained that the funding would be in the amount of twenty million dollars and one of the requirements for receiving the funding would be to create 440 jobs.  He stated that if this requirement was not met, the funding would be lost.  Mr. Mullen also informed the Board that this funding could not be used to pay old bills.  With that in mind, Mr. Mullen explained he was here this evening to inquire if the Board would be willing to appoint one Selectman to meet with him in order to explore the possibilities of a tax agreement for Owl’s Nest.  Mr. Mullen also mentioned that he was willing to have a Non Public Session with the Board where he would disclose financial information if it were necessary.  Selectman Morgan inquired on the progress of the Water Park and asked if any EB5 funding could be applied to this project.  Mr. Mullen explained the issue of delays because of new investors; however, he felt “comfortable” that this project would move forward.  Mr. Mullen indicated that perhaps the costs involved in working with the Campton Village District regarding the water storage facility could possibly come under some of the funding.  Chair Keeney indicated to Mr. Mullen that the Board would discuss further his idea of appointing one Selectman to work with him concerning the tax issues.  Mr. Mullen then thanked the Board for their time and consideration.

Chair Keeney then continued the meeting by calling for a Motion to approve the Minutes and Non Public Minutes of the previous meeting. Selectman Sharon Davis made a revision to the regular Minutes and then Selectman Morgan made a Motion to approve the Minutes as revised and the Non Public Minutes as presented.  The Motion was seconded by Selectman Wheeler and the revised Minutes and Non Public Minutes (as written) were unanimously approved.

Chair Keeney then called on Ann Marie to review correspondence. Ann Marie indicated that Hannah Joyce, Town Clerk/Tax Collector provided a printout of properties for the Board to review for deeding for 2008 tax deeds.  Ann Marie distributed the list for the Board to review and discuss next week.

Ann Marie also indicated that the Local Government Center (LGC) had indicated to her that Barry Cox would be conducting the Pay & Classification study for the Town and she should have a date tomorrow as to when the employees would be meeting with Mr. Cox.  Ann Marie explained that there were some delays because of LGC’s lay offs, (Mr. Cox was part of the lay offs); however, LGC confirmed that Mr. Cox would be handling this one study for LGC for the Town of Campton after all.

Ann Marie indicated that James R. St. Jean sent notice of the State of NH Surplus Property Auction to be held Saturday, October 13, 2012 at the White Farm, 144 Clinton Street, Concord.  All inventory will need to be checked in by Thursday or Friday, October 4^th and October 5^th between 8:30 a.m. and 3:30 p.m.

A notice from Campton Historical Society regarding upcoming events was received. There will be a three church tour on September 15^th starting at 9:00 a.m. and a Halloween event October 27^th; and on December 2^nd a Community Holiday Concert and Cooking Swap.

Ann Marie sadly informed the Board that John Dole passed away.  Mr. Dole was a long time Campton resident who served as a Fire Commissioner and Town Auditor.  He was also the Postmaster for many years.

Notice was received and published in the newspaper regarding the fact that the Town of Campton has commenced the Hazard Mitigation Planning update which is the required five-year update to the 2009 Campton Hazard Mitigation Plan.

New Hampshire Municipal Association forwarded a Voting Delegate Authorization for the appointing of an official Delegate at the 2013 – 2014 Legislative Policy Conference on September 21, 2012, at 9:00 a.m. at the Local Government Center.  Ann Marie indicated that Chair Keeney could appoint an individual, or attend himself.

Ann Marie advised that the Superior Court Judge dissolved the Beebe River Village District.  Attorney Spector-Morgan suggested getting all the items from the pump house.  Rick Davis will be gathering the items tomorrow to bring to the Selectmen’s Office.  Attorney Spector-Morgan will be drafting a letter to property owners in Beebe River to be reviewed and approved by the Board before it is sent to owners.

There being no further correspondence, Chair Keeney continued the meeting with Other Business – Selectmen’s Input and called on Ann Marie.  Ann Marie stated that the plans for the rehabilitation of the Blair Bridge Project have been received from Sean James and she distributed the plans to the Selectmen.  She indicated that Sean James and Matt Moore would be coming in to speak with the Board and the Board confirmed that they will need to review with Sean James and get an explanation for the apparent price increase.

Chair Keeney then called on Selectman Davis who discussed arrangements on the schedule for the attendance of the Selectmen at the Primary Election 9/11/12.

Chair Keeney called on Selectman Cheney who inquired about Rines Paving, as he was not present at the previous meeting when the Board unanimously approved the paving bid for Beaver Brook Road, Colonel Spencer Road and Parker Road.  There was some discussion concerning Rines Certificate of Insurance and Ann Marie will discuss this with Butch Bain.

Chair Keeney informed the Board that the Snowmobile Club had been informed by Wagner that they will be logging this winter and using the old Railroad Car Bridge.  Chair Keeney requested permission on behalf of the Snowmobile Club to use the Eastern Corner Bridge and the seasonal section of Eastern Corner Road.  The Board agreed as long as the agreement specifies the dates corresponding with “summer cottage road” dates.

Chair Keeney also inquired if snowmobilers will be able to park on the side of Gearty Way next to the railroad tracks, which is across the street from the new Town Office as they have in the past.  Selectman Davis expressed concern during the construction period; however Chair Keeney indicated that the railroad track does not open for snowmobile use until January 15^th and the construction of the new Town Office is scheduled to be completed by January 9^th.  The Board agreed that when the track opens the parking could be utilized where it has in the past but not in the Town Office parking lot.

Chair Keeney declared the meeting adjourned at 7:53 p.m., at which point Chair Keeney, Selectmen Cheney and Davis moved the Voting Machine to the school for the State Primary Election and posted required signage.

 

Respectfully submitted,

Eleanor M. Dewey, Office Assistant to Ann Marie Foote, Town