SELECTMEN’S MEETING MINUTES
OCTOBER 15, 2012
The Board of Selectmen met for their weekly meeting at 6:30 p. m. at the Campton Town Office. Present were, Selectmen, Craig Keeney, Charles Wheeler, Sharon Davis and Marsh Morgan. Selectman Cheney was not present due to being out of State. The Board signed 2 Building Permits, 1 Driveway Permit, 1 Warrant for General Election and 1 Abatement.
Members of the public who were present at the meeting, but not on the agenda were Peggy Rosen and Josh Rosen.
At 6:45 p.m. Chair Keeney called on Kelly Bolger to give an update on the new Municipal Building. Kelly indicated the stud walls are up and an inspection of all utilities has been made. It was determined that the Executive Secretary’s work area is too small; however, Kelly is working through a plan regarding a different filing cabinet system to resolve space and convenience issues. Kelly stated that the propane tanks will be set tomorrow. The Selectmen’s Office staff will view work areas and electrical outlets at the Municipal Building on Wednesday. Kelly also presented three proposal scenarios for the alarm system. After the Board reviewed, it was suggested that Kelly discuss the proposals further with the contractor directing concerns of the Board regarding use of some of the now existing alarm system presently in the Town Office and a total bottom line figure for the project. Kelly also informed the Board that the catwalk will have handrails and they will do away with the lateral braces. Kelly stated that there is some material left to complete the catwalk so there will not be a huge additional expense. Kelly also wanted the Board to be aware that the Fire Department has been nominated as volunteers of the year by the Waterville Valley Regional Chamber of Commerce and the awards banquet will be held on November 2, 2012, at 6:00 p.m. at the Waterville Estates Community Center.
At 7:00 p.m. Chair Keeney made a Motion to go into Non Public Session under RSA 91-A: 3 ll(c) regarding a tax matter. The Motion was seconded by Selectman Morgan and with a roll call vote: Selectman Morgan – aye, Selectman Wheeler – aye, Selectman Keeney – aye and Selectman Davis – aye, the Board went into Non Public Session at 7:00 p.m. The Board came out of Non Public Session at 7:10 p.m.
Chair Keeney then called on Butch Bain, Road Agent to discuss winter highway issues. Butch stated that the highway staff will be short staffed for winter plowing and recommended that the Board agree to hire Derek Todd for 30 hours a week during the winter months to fill the gap. Butch explained how this would be the most economical solution. After discussion, the Board agreed to hire Derek Todd for a 30-hour workweek. Also, Butch stated that the paving will be finished tomorrow and the Board agreed that the paving project went very smoothly and they were pleased with the workmanship.
At 7:20 p.m. Chair Keeney made a Motion to go into Non Public Session under RSA 91-A: 3 ll(c) regarding a tax matter. The Motion was seconded by Selectman Davis and with a roll call vote: Selectman Davis – aye, Selectman Morgan – aye, Selectman Wheeler – aye and Selectman Keeney – aye, the Board went into Non Public Session at 7:20 p.m. The Board came out of Non Public Session at 7:25 p.m.
Chair Keeney then called for approval of the Minutes of the October 1, 2012 Meeting. Selectman Morgan made a Motion to approve the Minutes and 3 sets of Non Public Minutes as written. Selectman Wheeler seconded the Motion, and the Minutes and 3 sets of Non Public Minutes were then unanimously approved as written.
A Motion was then made by Selectman Wheeler to seal the Minutes of the October 9, 2012 Non Public Meeting that was held by the Board. The Motion was seconded by Selectman Davis and with a roll call vote: Selectman Davis – aye, Selectman Morgan – aye, Selectman Wheeler – aye, Selectman Keeney – aye, the Non Public Minutes of October 9, 2012 were then sealed.
Chair Keeney then made a Motion to go into Non Public Session under RSA 91-A: 3 ll(c) regarding a tax matter. The Motion was seconded by Selectman Davis and with a roll call vote: Selectman Davis – aye, Selectman Morgan – aye, Selectman Wheeler – aye, and Selectman Keeney – aye, the Board went into Non Public Session at 7:45 p.m. The Board came out of Non Public Session at 8:00 p.m.
Chair Keeney continued the meeting by calling on Ann Marie to review correspondence. Ann Marie indicated that a notice was received from the Local Government Center regarding the Annual conference which is scheduled for November 14-15, 2012, and she suggested that she and Selectman Davis attend the conference on November 14th as they will be having a Post Issuance Tax Compliance session that we need to be trained in for when the Town applies for bonding.
A thank you note was received from Christine Dole regarding the Town’s donation to the Campton Congregational Church in memory of John Dole.
Ann Marie indicated that a Notice was received from Grafton County Superior Court that the appeal had been declined regarding the Town of Campton v. Beebe River Village District. Discussion then continued with ongoing issues; i.e. Attorney Conklin’s decision not to allow the Board of Selectmen authority to pay remaining bills and disburse the remaining funds of the District to the property owners without a Court order.
A letter was received from M.A. Bean Associates in Sanbornton, NH expressing their experience with bridge repairs and how they could possibly save the Town money on repairs. Ann Marie indicated that M.A. Bean Associates is not on the State list of qualified contractors and the Town now has approved State and Federal funds available for the Blair Bridge Project.
The Local Government Center sent a letter informing the Town that Campton is eligible for a “Contribution Holiday†(a credit on premium payment). After further discussion by the Board it was suggested that Ann Marie contract Primex for a quote regarding property liability and bonding of Town officials.
NH DOT sent a letter regarding specific streetlights that will be discontinued by the State (unless the Town chooses to take the responsibility over). A meeting will be held on October 25, 2012, at 2:00 p.m., at Pease Public Library in Plymouth to discuss. Chair Keeney made some suggestions to discuss with the State; however, the Board agreed not to take on any responsibility for continuing the street lighting that the State is going to eliminate.
A notice was received of a meeting to be held on October 25, 2012, between 8:00 and 10:00 a.m., at the Holderness Town Hall to discuss “Private-Public Partnershipsâ€.
Ann Marie indicated that the Biennial Inspection of Municipally Owned Bridges was received from the NH DOT indicating “no action†needed on postings of all bridges inspected.
Ann Marie reminded the Board of the meeting at Waterville Estates Community Center, on October 24, 2012, at 6:30 p.m. regarding the property owned by Lewis and Christine Matson on Goose Hollow Road, in Thornton.
Ann Marie informed the Board that she forwarded a memo to Mr. Mullen (with documentation) regarding Owls Nest taxes and possible options regarding a tax agreement.
Chair Keeney then continued the Meeting with Other Business – Selectmen’s Input. Chair Keeney called on Selectman Davis who informed the Board that Northway Bank is doing a fine job sponsoring collecting canned goods at the bank for the Campton Food Pantry located at the Town Office. Selectman Davis indicated there will also be a can collection drive sponsored by the Boy Scouts. At this point, the Board discussed shelving for the pantry at the new Municipal Building. The Board agreed that new shelving would be the best solution; however, the center island counter (presently in the pantry) could be used in the new building.
Selectman Davis continued with Other Business by recommending that the Board adopt a Limited Access Policy to Town Attorneys and to LGC Legal Services Attorneys. After discussion, the Board agreed and a Motion was made by Selectman Davis to adopt a Limited Access Policy to Town Attorneys and LGC Legal Services Attorneys. The Motion was seconded by Selectman Morgan, and with a roll call vote: Selectman Davis – aye, Selectman Morgan – aye, Selectman Wheeler – aye and Selectman Keeney – aye, the Motion to adopt the Limited Access Policy was adopted. The Board then signed a memo addressed to Town Officials and Town Employees notifying individuals of the adopted policy. A letter was also signed this evening and will be sent to Attorney Laura Spector-Morgan and Judy A. Silva, Director of Legal, Advocacy, and Communications Services, NHMA/LGC notifying them of the Limited Access Policy adopted by the Board.
At 8:30 p.m. Chair Keeney made a Motion to go into Non Public Session under RSA 91-A: 3 11(c) and Ann Marie Foote and Ellie Dewey were excused from the meeting. At 8:35 p.m. the Board came out of Non Public Session and the Minutes were sealed.
There being no further business, Chair Keeney declared the meeting adjourned at 8:35 p.m.
Respectfully submitted,
Eleanor M. Dewey,
Office Assistant to Ann Marie Foote, Town Administrator