SELECTMEN’S MEETING  MINUTES For  NOVEMBER 7, 2011

The Board of Selectmen met for their weekly meeting at 6:30 p. m. at the Campton Town Office.  Present were, Selectmen, Charles Wheeler, Sharon Davis, Craig Keeney, and Marsh Morgan. Selectman Cheney was not present due to a conflict in schedule.  The Board signed the manifest and reviewed the bills.  They signed 1 Building Permit, 1 Tax Agreement and 3 tax exemption applications.

Members of the public who were present at the meeting, who were not on the agenda were:  Juliet Bolia and Kelly Bolger.

 

At 6:45 p.m. Chair Davis called the meeting to order and made a Motion to go into Non Public Session under RSA 91:A,ll© regarding a tax matter.  (This matter was an addition to the agenda).  The Motion was seconded by Selectman Morgan and with a roll call vote:  Selectman Morgan – aye, Selectman Davis – aye, Selectman Wheeler – aye, and Selectman Kenney – aye, the Board went into Non Public Session at 6:45 p.m.  The Board came out of Non Public Session at 7:05 p.m.

Chair Davis continued the regular meeting and there was discussion regarding tax deeding under RSA 80:89. It was determined that at any time during the three-year period, any former owner can repurchase tax deeded property by paying “back taxes, interest, costs and penalty.” A Motion was made by Chair Davis that the Board waive imposing the additional penalty of 15% of the property’s equalized assessed value seconded by Selectman Wheeler and with a roll call vote:  Selectman Morgan – aye, Selectman Davis – aye, Selectman Wheeler – aye and Selectman Keeney – aye, the vote was unanimous.

Chair Davis then called on Kathy LeBlanc, President of Voices against Violence (VAV) and Peter Pettengill, who is Vice President.  Ms. LeBlanc stated that the organization has provided 220 hours of service to Campton residents this past year, which equals out to approximately $6,000 in costs and it was hoped that the Town of Campton could increase funding support to $3,000 this year. It was also confirmed that VAV’s funding has drastically been cut and the organization is feeling this crunch.  Chair Davis explained that the Board is sensitive to VAV’s needs; however she explained that the Town also has  areas to address that need attention in the budget such as building issues and raises to employees as there has not been an increase in compensation for the past two years.  With that in mind, the Board confirmed that they could not increase funding beyond the $2,000 (as previously contributed).  Selectman Wheeler, at this point volunteered his services to arrange a fund raising golf tournament through Owl’s Nest Golf course to help support VAV.  Ms. LeBlanc and Mr. Pettengill were enthusiastic about this idea and will be contacting Selectman Wheeler to arrange it.  There was also discussion about the process of reporting of residency of individuals getting support from VAV, and Ms. LeBlanc will check further into this and notify Ann Marie of her findings.  Ann Marie indicated there have been problems in the past regarding this issue.  Ms. LeBlanc and Mr. Pettengill thanked the Board for their support, time, honesty and Selectman Wheeler’s assistance.

Chair Davis called for a Motion to approve the Minutes and Non Public Minutes of the previous meeting. Selectman Morgan made a Motion to approve the Minutes and two sets of Non Public Minutes as written.   Selectman Wheeler seconded the Motion and the Minutes and two sets of Non Public Minutes were unanimously approved.

Chair Davis then called on Ann Marie to review correspondence.  Ann Marie indicated that Robert Durfee sent an e-mail giving an update of the progress of repair work from storm Irene on the Blair Bridge.  Mr. Durfee stated that he approved one new work item regarding sistering of two roof rafters and as of November 1, 2011 (in the afternoon) the Blair Bridge has been reopened to traffic.  Mr. Durfee inquired if a final bridge inspection would be required by the Town, and if so, he suggested the meeting be held at the bridge site.

Ann Marie indicated that Beverly Chappell has provided the statistics on the Town web site for the month of September and October, which reflected an increase in use by viewer.  Also, Beverly indicated that Hannah Joyce, Town Clerk/ Tax Collector has indicated that she would like to post things on her own “blog” page; however, Beverly indicated this could be done but she would need approval from the Board of Selectmen to make that available to Hannah.  The Board agreed that they would like Hannah Joyce to come in to discuss this issue further.

Ann Marie indicated that Hannah Joyce, Town Clerk/Tax Collector provided notice to the Board of 4 properties that have been deeded to the Town and refunds that were made to two homeowners as partial payments are not accepted after a property is tax deeded.

NH DOT has sent notification of two “wrap up meeting dates” to finalized the adoption of the draft of the Governor’s Advisory Commission on Intermodal Transporation 2013-2022 Ten Year Plan.  The dates are:  November 15, 2011 at 2:00 p.m., at the JO Morton Building at NH DOT and November 30, 2011, at 2:00 p.m. in the Council Chambers at the State House.

Nancy Mayville of NH DOT provided a notice of a workshop on Historic Bridge Preservation, which is scheduled for December 8, 2011, from 12:30 p.m. to 3:30 p.m., in the NH DOT large conference room at 7 Hazen Drive, Concord.  Selectman Davis expressed an interest in attending the meeting.

Ann Marie indicated that Fire Chief, David Tobine provided the Pay and Classification Study by the Local Government Center.  Ann Marie explained that Chief Tobine indicated that the Thornton Board had already received their copies and he felt the Campton Board also needed to be provided a copy of the study.  Ann Marie distributed copies to each Board member.  Fire Chief Tobine also indicated that the Board of Fire Commissioners has not yet reviewed the study.  Kelly Bolger confirmed that the Fire Commissioners will be reviewing this document at their next meeting and will report their recommendations to the Board.

At this point, Selectman Keeney indicated that he had an aerial view of property owned by Kevin Rogers pertaining to previous discussion regarding a silt issue resulting from disturbance of soil on Mr. Rogers’s property.  Butch Bain, Road Agent and Charlie Brosseau, Compliance Officer viewed the property with Mr. Rogers recently.  After discussion, the Board agreed to consult with Town Attorney, Laura Spector regarding the RSA pertaining to more than 100,000 square feet of soil disturbance.  The Board would like clarification as to whether or not a permit is needed if soil disturbance exceeds 100,000 square feet.

Chair Davis then called on Juliet Bolia, of Channel 3, cable TV.  Ms. Bolia inquired if the Board would give permission to the taping of the Board of Selectmen’s meeting and to place the tapings on Channel 3 cable TV.  She also expressed the public’s interest in this procedure and mentioned other Towns that already participate and some that are checking into participation.  Ms. Bolia expressed that it would not have to be every meeting; perhaps the Budget Hearing or just a few Board of Selectmen’s Meetings.    The Board agreed to discuss this further before making a decision.

Chair Davis then called on Ann Marie to discuss the update of the Town Budget.  Ann Marie reviewed the updated budget with the Board and explained for the most part, the Town was in good shape.  Some items Ann Marie pointed out that needed increasing were Consortium/Misc., and Property Liability Insurance.  There was also discussion about a figure allocated for Unemployment Compensation; however it was decided it was not necessary as the issue presented this year, (the Board felt) was an isolated incident.  There was also discussion pertaining to acquiring mileage calculations from the Road Agent for use of the Board in deciphering whether or not the purchase of a used vehicle would be appropriate for the Highway Department.  The used vehicle could accommodate the Department rather than using the heavy equipment trucks for certain trips back and forth, therefore reducing fuel consumption.  Also, Ann Marie stated that Police Chief Chris Warn would provide her with a sample evaluation form that he uses to evaluate his secretary.  (Chief Warn uses a separate evaluation form for the Police Officers.)  Ann Marie also mentioned that Fire Chief Tobine mentioned a stipend allowance of $1,000 to be added to the Emergency Management line for labor for processing documentation.  Kelly Bolger suggested that the Fire Commissioners review this item first.  The Board agreed.

Chair Davis then proceeded with Other Business – Selectmen’s Input and called on

Selectman Keeney who inquired about the policy regarding dogs in the cemetery.  It was confirmed that there is a leash law in Town and Ann Marie will confer with the cemetery Sexton regarding this matter.

Chair Davis called on Selectman Wheeler who indicated the first Cable Committee meeting was held today and there will be another meeting on November 28, 2011.  Chair Wheeler inquired if Ann Marie could arrange for a cable representative to meet with the Committee.  Ann Marie will arrange the scheduling.

Selectman Wheeler also stated that he had received complaints from upset parents regarding the short notice of the closure of the school in connection with the work being performed for the Campton Village Precinct.  Also, parents were concerned about the water not being tested before the school was reopened.

Chair Davis indicated that the Building Committee met last Thursday with the architect in order to cut costs, yet still maintain the integrity of the new building.  Chair Davis called on Kelly Bolger, (who was present at that meeting) to comment this evening.  Kelly informed the Board that 5 contractors will be chosen to establish a guaranteed maximum price.  Kelly stated that once the 5 contractors names are selected, and prices are agreed upon by the Board, it is the hope of the Committee that the process will then go before the Town for vote.

Chair Davis then expressed to the Board that in order for this project to move forward it is important for the Board to be in agreement with the project and she needed to hear from the Board whether to go forward with the project, or if they were not in favor, then what their alternative would be.  Selectman Keeney questioned whether or not there was any possibility of keeping the figure down below one million dollars.  Kelly and Selectman Davis emphasized again that the committee was looking at all ways to cut corners without putting the integrity of the building at risk.  Kelly expressed that obviously once the contractors are selected and quotes are in, they will have a better idea of the bottom line.  Selectman Keeney also questioned the rafter situation that Dan Bergeron previously discussed with the Building Committee.    Selectman Morgan expressed that he felt it is time to do this project and it would be a savings to get out of the present building because of high-energy costs and repairs.   Selectman Wheeler was in favor; however he expressed that some comments made by taxpayers is that the present situation “is working”.  Chair Davis indicated that more discussion would continue regarding pros and cons of the new building.  Chair Davis also distributed to the Board a sheet listing pros (which out weighted the cons) favoring a new building.

There being no further business, Chair Davis declared the meeting adjourned at 8:35 p.m.

Respectfully submitted,

 

 

 

Eleanor M. Dewey,

Office Assistant to Ann Marie Foote, Town Administrator

 

Selectmen’s Meeting Minutes for  December 7, 2011

 

The Selectmen met for an emergency meeting on the above date at 10:45 a.m. to discuss the general contractor for the proposed Town Office building.  Present were Selectmen Sharon Davis, Charles Wheeler, Craig Keeney and R. Marsh Morgan, Jr.  Also present was Chair of the Building Committee Kelly Bolger.

Chair Davis explained that the Building Committee met and interviewed four companies to be considered as the Construction Manager for the Town Building.  Cobb Hill Construction, Inc., Conneston Construction, Inc., Milestone Engineering & Construction, Inc, and North Branch Construction, Inc.  The Committee unanimously voted in favor of giving the position to Conneston Construction, Inc. (CCI)

 

Kelly Bolger explained that some of the reasons for picking this company were that they did not ask for any funding for pre construction services, and were looking at an overhead profit on the project of 4.7%.  Some of the applicants were looking for a higher percentage, and fees for pre construction plans.  One applicant dropped out because they were maxed on their bonds due to the amount of work they have scheduled.

 

Other reasons cited for picking them was that they have been the Construction Manager for the Campton School, the Thornton School and the Lamson Library for PSU.  They are also well known for hiring local sub-contractors.  Fire Chief Tobine has done inspections on these buildings and according to Kelly was impressed with their work.  DeeDe Joyce, who is on the Building Committee, indicated that they were very good when working on the school.  She is the Campton Elementary School’s secretary and CCI always gave them advanced notice of any work that they were doing on the building that might disrupt the school day and kept the days the school was closed due to this to a minimum.  Thornton School had an issue with their addition last winter, and CCI responded within a half hour.  The committee was looking to get approval  from the Selectmen as soon as possible as they are hoping to meet again next Wednesday with CCI to get this project set up and ready for presentation at Town Meeting.  The Committee was also looking at holding an informational meeting before Town Meeting.  With the clock ticking, they need to get CCI to work at once.

 

With a motion from Selectman Wheeler, and seconded by Selectman Morgan, the Board agreed unanimously to hire CCI as the general contractor.

 

This decision will be announced at the regularly scheduled meeting on Monday night as well.

The meeting adjourned at 11:00 a.m.

 

Respectfully submitted

 

 

Ann Marie Foote

Town Administrator

 SELECTMEN’S MEETING MEETING MINUTES FOR  DECEMBER 5, 2011

The Board of Selectmen met for their weekly meeting at 6:30 p. m. at the Campton Town Office.  Present were, Selectmen, Charles Wheeler, Sharon Davis, Charles Cheney, Craig Keeney, and Marsh Morgan.  The Board signed the manifest and reviewed the bills.   They signed 1 Purchase Order for the Police Department, 2 Warrants for Collection of Real Estate Taxes, 1 General Assessing Contract, 3 Pole Permits, 1 Notice of Intent to Cut, 1 Intergovernmental Agreement for Disposal of Solid Waste and 1 Campton-Thornton-Ellsworth Intergovernmental Fire/Rescue Service Agreement and 1 Tax Anticipation Note.

 

At 6:50 p.m. Chair Davis called the meeting to order, while waiting for some other people to arrive, Chair Davis called for a Motion to approve the Minutes and Non Public Minutes of the previous meeting.  After one revision made by Selectman Morgan a Motion to approve the Minutes as revised and approve the Non Public Minutes as written was made by Selectman Morgan. The Motion was seconded by Selectman Wheeler and the revised Minutes and Non Public Minutes as written were unanimously approved.

 

Chair Davis, on behalf of the Board, thanked the Campton Thornton Fire Commissioners and Fire Chief David Tobine for coming this evening to review the 2012 Campton Thornton Fire Department Budget.  Present at this meeting representing the Fire Commissioners were:  Jim Demeritt, Kelly Bolger, Niles Downing, Ian Helm, Lou Kotz and Dick Giehl.  Fire Chief Tobine explained that he would like to begin by presenting a floor plan to renovate areas of the fire station.  Chief Tobine distributed to the Board the proposed plan which included a bunk area for the staff, expanded storage area, securing the office area, a garage door being replaced, a shower installed (that has already been purchased) and a stairway.  Chief Tobine explained in detail to the Board the necessity of these improvements.  Chief Tobine explained that he received price quotes from Stuart Pitts and Roberts and Gooch and all materials for the renovation totaling $11,783 (plus a 3% increase for any changes).  Chief Tobine explained that the Town has a lot of public talent who has offered their assistance in this project and he will approach the school for student assistance.  Chief Tobine stated that he was asking the Board this evening for support in the funding of this project.  The Board unanimously agreed to support the funding; however there was concern about where the funding would come from.  Selectman Davis was particularly impressed with the fact that the renovation plan did not expand the footprint of the fire station. Ann Marie will contact the auditors regarding the possibility of funding coming out of the contingency fund.  Selectman Cheney (after reviewing the 2011 Budget) pointed out that there might possibly be funds available from the 2011 budget to fund 50% of the project. The Fire Commissioners and Chief Tobine thanked the Board for their support on this project.

 

Chief Tobine then proceeded to distribute to the Board the Campton Thornton Fire Department preview of the 2012 Budget.  Chief Tobine proceeded to go down the budget pointing out that there is a payroll increase, which is a reflection of the wage study done and was previously presented to the Board.  Chief Tobine also pointed out that overtime had increased and this figure is driven by the amount of calls and getting multiple calls that they obviously have no control over.  Some other increases were fuel, retirement and

health insurance. Chief Tobine explained that 7% of the health insurance would be paid by employees, and Ann Marie informed Chief Tobine that there was concern by the Thornton Board (brought to her attention by Thornton Town Administrator, Tammie Beauleiu and also mentioned at last year’s Budget Hearing) that the Fire Department’s health insurance and Town of Thornton’s plan have lower deductions than Campton’s employees who put 7% and Thornton employees put 15%.

 

An additional item that Chief Tobine wanted to discuss is the possibility of the Board agreeing to a percentage from the ambulance revenues being put into the capital reserve account for another ambulance.  Chief Tobine acknowledged that a warrant article would have to be written and he would be glad to prepare the article.  After discussion of the pros and cons and the possible percentage to be determined to be set aside, the Board (while acknowledging the pros) was not ready to make a decision on this issue until they were further into the budget process.

 

Selectman Wheeler (on another issue) wanted to express to the Fire Department and Chief Tobine that a friend of his had to call 911 recently, and his friend commended the Fire Department for their professionalism.  Chief Tobine expressed his appreciation.

 

The Fire Commissioners and the Fire Chief then thanked the Board for their time and the Board expressed appreciation for the opportunity to review Campton Thornton Fire Department budget at this time.

 

Chair Davis then called on Ann Marie to review correspondence.  Ann Marie indicated that the 2011 tax rate has been set and calculated as follows:

 

Town rate                       $ 5.03

Local School rate            10.15

State School rate               2.31

County Rate                      1.50

 

TOTAL TAX RATE     $18.99

The 2010 tax rate was:

 

Town rate                         5.23

Local School rate             9.62

State School rate              2.36

County rate                      1.34

 

TOTAL TAX RATE     $18.55

 

 

WATERVILLE ESTATES DISTRICT:

 

The 2010 tax rate was:  $12.98 (plus:  local & state school and county rate)

 

The 2011 tax rate is:      $13.34 (plus:  local & state school and county rate)

 

BEEBE RIVER DISTRICT:

 

The 2010 tax rate was:  $8.23 (plus:  local & state school and county rate)

 

The 2011 tax rate is:      $8.01 (plus: local & state school and county rate)   :

 

CAMPTON VILLAGE DISTRICT:

 

The 2010 rate was:   $.51 (plus: local & state school and county rate)

 

The 2011 rate is:       $.57 (plus: local & state school and county rate)

 

The old County Jail was then discussed.  It was agreed by the Board that a letter be drafted by Ann Marie to the County expressing that the Board is not in favor of preservation of the old County Jail if the preservations affect an increase in the tax

Rate.

 

Plymouth Regional Clinic sent a thank you letter for the Town appropriation and also a request letter for an appropriation for their 2012 budget.  Ann Marie provided copies to the Board to put in their Budget Notebooks.

 

A copy of a letter was received from NH DOT responding to Lee Freeman’s inquiry about Beebe River Road.  The State confirmed that Beebe River Road is a private road and is not a town or state road.

 

A copy of a letter from Stanley Freeman was also received which was addressed to the NH DRA expressing his concern and his inquiry regarding taxes collected for the Beebe River Village District and collected by the Town of Campton.

 

A letter was received from Reverend Bayard Hancock expressing his opposition to the Thornton Mall closing and he urged the Board to reconsider their vote to close the Mall.  Reverend Hancock also stated that he planned on attending the meetings of the committee being formed regarding this issue and he urges other to also attend.

 

Dennis Mires, P. A. and the Building Committee have now scheduled interviews (for the proposed new Town Office Building) for requests for Construction Manager Proposals on Tuesday, December 6, 2011, at the Campton Town Office. The companies scheduled are:  Cobb Hill Construction, Inc., Conneston Construction, Inc., Milestone Engineering & Construction, Inc. and North Branch Construction, Inc.

 

Ann Marie indicated that she recently attended a class regarding accounting which she did not find as helpful as she hoped.  However, she met a woman (Patricia Sarcione) who is willing to assist Ann Marie once every quarter.  Patricia is a certified Quick Books instructor and Deputy Treasurer in Danville.  Patricia’s fee is $45.0 0 an hour, plus mileage.  Ann Marie felt Patricia would be very beneficial to her and her assistance would entail approximately 8 to 10 hours every quarter.  The Board unanimously agreed to have Patricia Saricone assist Ann Marie.

 

DuBois & King, Inc. forwarded drawings depicting the completed repairs to the Blair Bridge, which she will forward to Sean James.

 

North Country Council, Inc. forwarded their invoice for 2012 dues.  The Board suggested that the invoice be sent back indicating that the Town of Campton is no longer a member of North Country Council, Inc.

 

A letter was received from Northern Pass with an update on recent landowner outreach efforts and other ongoing project activities.

 

Ann Marie informed the Board that Chief Warn will be meeting at the Town Office with heads of departments on Wednesday for training pertaining to performance evaluation procedures for Town employees.

 

Chair Davis then proceeded with Other Business – Selectmen’s Input.  Chair Davis called on Selectman Keeney who stated that there was only one change on the performance evaluation form that the HR Committee requested and it pertained to the wording, “appropriate attire” instead of “general appearance”.  Also, it was acknowledged that a pay range with a cap needs to be designated, and Chair Davis stated that she would work on different ranges to present to the Board.  It was also acknowledged that a wage study would be beneficial and that once acquired, it needed to be followed.

 

Chair Davis distributed a Table of Contents for the Budget Notebooks for the Board to place in their books.

 

Selectman Cheney expressed concern regarding the Beebe River Village District issues and he felt the Public Utilities Commission might be helpful for assistance with the issues.

 

There being no further business, Chair Davis declared the meeting adjourned at 8:55 p.m.

 

Respectfully submitted,

 

 

 

Eleanor M. Dewey,

Office Assistant to Ann Marie Foote, Town Administrator

  SELECTMEN’S MEETING MINUTES For NOVEMBER 21, 2011

The Board of Selectmen met for their weekly meeting at 6:30 p. m. at the Campton Town Office.  Present were, Selectmen, Charles Wheeler, Charles Cheney, Sharon Davis, Craig Keeney, and Marsh Morgan.  The Board signed the manifest and reviewed the bills.  They signed 3 Notices of Intent to Cut, and 1 Purchase and Sale Agreement regarding tax deeded property.

Members of the public who were present at the meeting, but not on the agenda were Savannah Arnold, B.J. Foster-Zelm and Kelly Bolger

At 6:45 p.m. Chair Davis called the meeting to order and called for a Motion to approve the Minutes of the last meeting.  After revisions made by Selectman Morgan and Chair Davis, Selectman Wheeler made a Motion to approve the Minutes as revised, the Motion was seconded by Selectman Morgan and the Minutes were unanimously approved.

Chair Davis then called on George Wright and Heather McLean regarding Northern Pass.  Mr. Wright distributed to the Board an Ordinance that has been drafted and distributed to Towns throughout New Hampshire in order to protect citizen’s rights under the U.S. Declaration of Independence with reference to the disapproval of the general public to the Northern Pass Project.  Mr. Wright explained that it is hoped that the Board would support the ordinance presented.  Selectman Morgan explained that the Campton Zoning Board approved a zoning ordinance to require that all high voltage direct current transmission lines must be buried.  Mr. Wright and Ms. McLean explained that the Zoning Board ordinance would not be enough to protect our citizens’ rights and gave a contact person’s name to come to discuss (with the Board, in more depth) the proposed ordinance which was distributed to the Board this evening.  The Board did acknowledge their interest and would definitely like to have further discussion after the holiday.  Mr. Wright and Ms. McLean thanked the Board for their time.

Chair Davis then called on Ann Marie for further discussion regarding the tax rate for 2011.  Ann Marie presented three scenarios as to the possible proposed amount to retain in the fund balance.  She explained that NH DRA recommends that at least 5% be retained and if the Board determines that they will agree to less than the 5%, the NH DRA will note that it was not recommended by NH DRA.  Ann Marie explained that it was her obligation to point out to the Board some facts, which would substantiate at least a 5% retainage.  Some facts pointed out were: more and more State funds which were previously provided to the Town are being cut; constant additional financial burdens are being added to the Town by the State; the economy (jobs being lost, foreclosures, etc.) and the fact that because of these issues it could affect the tax rate next year at possibly a considerably higher rate; hence, her reasoning for a gradual increase each year rather than the possibility of a large increase all in one year.  Selectman Cheney stated that over the years the average retainage figure has been between $420,000.00 to $500,000.00.  The Board thanked Ann Marie for her excellent presentation.  After careful consideration by the Board in trying to keep the tax rate down   (and in light of future projects that Board has agreed to go forward with in 2012) it was unanimously agreed to have a retainage figure of $456,248.00 as compared to $551,259.00 if 5% was retained.  This figure will keep the tax rate below $19.00.

Chair Davis then called on Ann Marie to review correspondence.  Ann Marie indicated that Stan Graton received the second payment from the insurance company regarding repairs to the Blair Bridge resulting from storm Irene.  Ann Marie also stated that Stan Graton acquired some additional costs, above what he quoted; however, Mr. Graton waived those additional costs.

Ann Marie indicated that Hoyle, Tanner & Associates forwarded a Contract Amendment and Bond and Insurance Coverage information regarding the Blair Bridge Project.  The Board agreed to discuss after Matt Moore reviews the documents.

Ann Marie indicated that a meeting has been scheduled with Police Chief Warn to meet with department heads regarding training for Performance Evaluations. Chief Warn graciously agreed to provide training since he has experience using the evaluation process in his department for a long time.  The meeting is scheduled for Wednesday, November 30, 2011, at 4 p.m.  Ann Marie indicated that Hannah Joyce, Town Clerk/Tax Collector requested (through an e-mail that was read to the Board) that she would like to utilize her training that she received from Primex in the evaluation process rather than attend the meeting schedule on November 30, 2011.  Hannah indicated her work schedule is extremely busy this time of year together with the additional task of training her new hire. The Board acknowledged Hannah’s position and suggested that Hannah schedule a meeting with Chief Warn, solely, at a mutual agreeable time.  There was some discussion pertaining to the procedures that will be in place for evaluating heads of departments and who will actually perform the evaluating.

North Country Council (NCC) sent notification of a Solid Waste Technical Assistance Grant that they are applying for and requested the Town’s support.  Ann Marie pointed out that the Town is no longer a member of NCC.  The Board agreed that since they are no longer a member, they would not send a letter.

Ann Marie reviewed the Equalization Summary that May Brosseau prepared.  The Summary revealed that Single-family homes are now at 100% ratio; however the manufactured housing came out at 166.0%.

Ann Marie indicated that the NH Department of Environmental Services suggested that a complaint form be submitted to DES regarding Kevin Rogers’s property and a form is being completed.

Ann Marie indicated that the hepatitis shots that Butch Bain requested for his staff would be covered by insurance.  The Town will only have to reimburse the employees their co-payment of $25.00.   The Board agreed.  Ann Marie will inform Chairman Patrick Payer of the Loss Safety Committee.

Ann Marie inquired (for the Road Agent) about the potential construction of the overhang roof system over the power vent at the Highway Department garage.  Selectman Keeney stated he would contact Butch Bain regarding this issue.

Ann Marie indicated that a citizen (again) expressed concern about a vehicle that appears to be hanging over the edge of private property and the fear that the vehicle may fall into the road.  The Board agreed, as they did previously when it was discussed, that the vehicle was on private property and they could not do anything about it.  The Board suggested the citizen contact the state regarding their concerns since it is off a State road.

Ann Marie distributed additional documents to be placed in the Board members’ Budget Notebook regarding Advertising and Regional.  The Board again agreed that all non-profits organizations appropriations would remain the same with no additional organizations added.

Ann Marie distributed information regarding unleaded fuel pricing for filing in the Budget Notebooks which came from the State of NH for their pumps which the P.D. uses.

Ann Marie stated that Mary Durgin turned in her final Campton Historical Society Treasurer’s Report as she has served the maximum allowed term as Treasurer for the Campton Historical Society.

Chair Davis then moved for a Motion to go into Non Public Session under RSA 91-A:3II© regarding a personnel matter.  The Motion was seconded by Selectman Wheeler and with a roll call vote:  Selectman Morgan – aye, Selectman Davis – aye, Selectman Wheeler – aye, Selectman Cheney – aye and Selectman Keeney – aye, the Board went into Non Public Session at 7:28 p.m.  At 7:33 p.m. the Board came out of Non Public Session and the Minutes were sealed.

There being no further correspondence, Chair Davis inquired as to the Board’s decision as to when the next Selectmen’s Meeting would be held.  The Board agreed the next meeting would be on December 5, 2011.

There being no further business, Chair Davis declared the meeting adjourned at 7:34 p.m.

Respectfully submitted,

 

Eleanor M. Dewey,

Office Assistant to Ann Marie Foote, Town Administrator